1. Who We Are

Next Take (referred to as “we”, “us”, or “our”) is a youth-led constituted filmmaking organisation based in Scotland. We are the data controller for the purposes of UK data protection law in relation to the personal data described in this notice.

​

If you have any questions about this notice or how we handle your personal data, please contact us:
Email: info@nexttake.co.uk

 

If you are unhappy with how we handle your personal data, you have the right to complain to the Information Commissioner’s Office (ICO), the UK regulator for data protection matters (www.ico.org.uk).

 

2. What is Personal Data

Personal data relates to a living individual who can be identified either by that information alone or when combined with other information we hold. This may include your name, address, email address, phone number, or IP address.

 

3. Scope of This Notice

This notice explains how we process personal data collected:

• Through our website

• When you contact us with an enquiry

• When you subscribe to updates or communications

• When you make a donation via our website

​

Separate privacy notices apply to:

• Project participants and parents/carers

• Staff and volunteers

​

These notices provide more detailed information about processing participant, safeguarding, health, and filming-related data.

 

4. What Information We Collect

• Website Usage Information

• IP address

• Browser type and device information

• Pages visited and time spent

• Referring website addresses

​

Collected via Wix analytics tools and may also be aggregated for statistical purposes to improve our services.

​

Enquiry and Contact Information

If you contact us via email we may collect:

• Name

• Email address

• Phone number (if provided)

• Message content

​

Mailing List Information (if applicable)

• Name

• Email address

• Communication preferences

​

Donation Information (when portal is active)

If you make a donation through our website, payment details are processed by a secure third-party payment provider. We typically receive:

• Your name

• Contact details

• Donation amount

• Confirmation of payment

​

We do not store or process payment details. Payments are processed in compliance with PCI DSS standards.

 

5. How We Use Your Information

We use personal data to:

• Respond to enquiries

• Provide information about our activities

• Send newsletters or updates (where consent is given)

• Process and acknowledge donations

• Monitor and improve our website, services, and communications

• Comply with legal and financial obligations

 

6. Lawful Bases for Processing

We process personal data under the following lawful bases:

• Legitimate interests - to respond to enquiries, administer our website, and develop our services

• Consent - where you subscribe to receive newsletters or marketing communications. Consent can be withdrawn at any time

• Legal obligation - where we must retain financial or organisational records

• Contract - where processing is necessary to fulfil a donation or other agreed service

​

7. Sharing Your Information

We may share personal data with trusted service providers who support our operations, including:

• Wix - website hosting and analytics

• Namecheap - email hosting services

• Microsoft 365/SharePoint - document storage

• Third-party payment processors - online donations

​

Our site may contain links to external websites. These third parties have their own privacy policies, and we cannot take responsibility for their content or data protection practices. 

​

We also use social media platforms including YouTube, Instagram, Facebook, and LinkedIn. If you interact with us via these platforms, your data is subject to their privacy policies.

​

All service providers are required to process data securely and in accordance with the law.

 

8. International Transfers

Some service providers may store or process data outside the UK. Where this occurs, we ensure appropriate safeguards are in line with UK data protection law.

 

9. How Long We Keep Your Data

We retain personal data only for as long as necessary for the purposes collected:

• Enquiry emails - retained as part of our legitimate interests in managing communications and maintaining organisational records. Emails are generally kept in our secure systems for future reference, unless deletion is required for data protection, safeguarding, or legal reasons

• Mailing list data - until you unsubscribe

• Donation records - 6 years, in line with financial record-keeping requirements

​

Retention may be extended where required by law or for legitimate organisational purposes.

​

10. Data Security

We use appropriate technical and organisational measures to protect personal data, including:

• Secure email systems

• Using up to date programmes/software and IT services

• Antiviral safeguards on Next Take devices

• Password protection and access control

• Restricted access to shared documents

• Secure and regular file backup

 

11. Your Rights

Under UK data protection law, you have the right to:

• Access your personal data

• Correct inaccurate data

• Request erasure in certain circumstances

• Restrict processing

• Object to processing based on legitimate interests

• Withdraw consent where processing is based on consent

• Request transfer of your data (where applicable)

​

To exercise your rights, contact info@nexttake.co.uk. You also have the right to complain to the ICO.

 

12. Your Duty to Inform Us of Changes

If applicable, please keep us informed if your personal data changes during your relationship with us, so we can keep our records accurate.

 

13. Cookies

Our website uses cookies to ensure it works properly, improve your experience, and collect anonymised information about how people use the site.

​

Types of Cookies We Use

Strictly Necessary Cookies: Required for the basic operation of the website, e.g., maintaining session data. These cannot be turned off.

​

Performance and Analytics Cookies: Collect anonymised data about page visits, time spent on pages, and interactions, to help us improve the website and understand usage patterns. We use Wix analytics and may review aggregated insights from our social media accounts (YouTube, Instagram, Facebook, LinkedIn).

​​

Functional Cookies: Remember your preferences, such as newsletter subscription choices.

​

Third-Party Cookies: Some cookies may be set by third-party services (for example, embedded content or analytics tools) and are subject to those providers’ privacy policies.

​

Managing Cookies

Where required, you will be given the option to accept or manage non-essential cookies via our cookie banner. You can also adjust your browser settings to refuse or delete cookies at any time.

​

Please note: disabling some cookies may affect the functionality of the website or limit certain features.

​

14. Exercising Your Rights

• Requests are normally free unless manifestly unfounded, repetitive, or excessive

• We may request information to verify your identity

• We aim to respond within one month, with longer periods possible for complex requests

• You will be informed and updated if more time is needed

 

15. Change of Purpose

We will only use your data for the purposes it was collected. If we need to use your data for another purpose, we will explain the legal basis and notify you where required.

 

16. Changes to This Notice

We may update this privacy notice from time to time. The latest version will always be available on our website.

 

Date Reviewed: March 2026